1. RULES AND REGULATIONS FOR SPONSORS AND EXHIBITORS
A. In the rules and regulations for participation in PARASITO 2025, the term “Sponsoring Company” will include all employees, representatives, and agents of any individual company, partnership, firm, or organization that has registered to sponsor and request space for exhibition purposes.
B. The term “Congress” will refer to PARASITO 2025.
C. The term “Organizer” will refer to the Organizing Committee of PARASITO 2025, which is authorized to organize the Congress.

2. REGISTRATIONS
A. Registration for sponsorship must be completed on the specified registration form, which must be submitted to the Organizer. After submission, Sponsoring Companies must finalize the sponsorship agreement with the Organizer. The corresponding fees must be paid within the timeframe specified in the agreement.
B. Registration for exhibition must be completed on the specified registration form, which must be submitted to the Organizer, along with the deposit of the total fee. The total amount deposit must be paid and received by January 24th, 2025, at the latest. However, sponsorship payments are subject to the schedule stipulated in a separate sponsorship agreement.
C. Registration for sponsorship items and printed advertising must be completed on the specified registration form, which must be submitted to the Organizer at the time of the request, specifying the registration date, and the dates may be adjusted in consultation with the Organizer.
D. All payments must be made via bank transfer.

3. ALLOCATION OF EXHIBITION SPACE
A. Regarding the allocation of the sponsor’s booth location, priority depends first on the level of sponsorship, then on the date of deposit payment, and lastly on the registration date.

B. In the case of exhibition only, preferential rights will be granted based first on booth size and then on the date of deposit payment.

4. USE OF EXHIBITION SPACE
A. Sponsoring Companies are required to display the advertised products and maintain the booth with competent personnel throughout the Congress, paying attention to the organization, cleanliness, and maintenance of the area in the condition in which it was delivered to the Sponsoring Company.
B. All exhibitions must comply with the description in the registration form and be related to the theme of the Congress. Public auctions without the permission of the Organizer are strictly prohibited. If Sponsoring Companies violate the aforementioned rules, the Organizer may suspend the activities of the Sponsoring Companies, remove their exhibits, or order the dismantling of the booth. In this case, the participation fee will not be refunded, and the Sponsoring Companies will not be entitled to any compensation.
C. Sponsoring Companies must remove all exhibits and booth accessories from the exhibition venue within the period stipulated by the Organizer and indemnify the Organizer against any costs incurred due to delays or damages to the exhibition venue. All booth builders and contractors hired must be duly registered with the event hotel and comply with the space rules established by the event hotel.
D. Sponsoring Companies are not authorized to sublet the space allocated to them to other parties, in whole or in part, without the written consent of the Organizer. Products or companies not specified in the registration form and accepted by the Organizer may not be exhibited or advertised at the booth. The Organizer has the right to remove all unapproved exhibits at the expense of the sponsoring company.
E. Promotional activities, including the distribution of flyers, materials, and gifts, must be limited to the booths of the Sponsoring Companies so as not to interfere with the rights of other booths. The public relations plan must be submitted in advance to the Secretariat.
F. During the setup and dismantling of the booth, all Sponsoring Companies and their contractors for booth setup must comply with the technical regulations established by the event hotel.

5. CANCELLATION OF REGISTRATION
A. Sponsoring Companies must make payments by the due dates. Otherwise, the Organizer has the right to cancel participation, and the paid fee will follow the stipulations in the cancellation clause.
B. Any changes to the contract or cancellation must be communicated in writing. Cancellation of sponsorship or refunds must comply with the relevant provisions of a separate sponsorship agreement.
C. For the cancellation of sponsorship items and printed advertising, refunds will be processed as follows:
• 50% of the total payment will be deducted for cancellations requested before January 24th, 2025.
• 70% of the total payment will be deducted for cancellations requested from January 24th to March 1st, 2025.
• No refund will be granted for cancellations requested after March 1st, 2025.

6. CANCELLATION AND CHANGES
In the event of cancellation caused by the Organizer, the paid participation fee will be refunded to the Sponsoring Companies, deducting any applicable bank fees. However, if the cancellation and/or changes in the size and duration of the Congress are caused by force majeure or exceptional circumstances, the fee will not be refunded. In this case, the Sponsoring Companies will not be entitled to claim compensation from the Organizer

7. SECURITY, RISK, AND INSURANCE
A. The Organizer is responsible for taking appropriate measures to ensure the safety of visitors.
B. Sponsoring Companies will be liable for any loss, theft, or damage to exhibits, booth accessories, or any items belonging to the Sponsoring Companies during the setup, exhibition, and dismantling periods.

8. FIRE REGULATIONS
A. All materials used for the construction, decoration, coating, or covering of booths and/or stands must be non-combustible or treated to become so by immersion in a flame-retardant solution.
B. For fire control, the Organizer has the right to require changes to the booths of the Sponsoring Companies.

9. SUPPLEMENTARY CLAUSES
A. Whenever necessary, the Organizer will have the right to issue supplementary regulations beyond those established in the rules and regulations for participation in PARASITO 2025.
B. Any additional written regulatory instructions will be part of the rules and regulations for participation in PARASITO 2025 and will be binding on the Sponsoring Companies.

10. APPLICABLE LAW AND DISPUTE
Any dispute arising from these conditions and regulations between the Organizer and the Sponsoring Companies, including any issues related to the rights and obligations of either party, shall designate Salvador as the jurisdiction, which has jurisdiction over the region where the current address of the Organizer resides, to resolve any litigation regarding this contract.